Assistant to Director of Finance and Operations

position status: exempt, full-time regular, benefits elligible

immediate supervisor: finance and operations director

work schedule: m-f 8:00 AM - 4:00 PM

 

职位概要

 

The assistant to the director of finance and operations supports the director with day-to-day operations. Responsibilities include maintaining and completing files and records, 根据需要, all accounts payable and receivable duties and provide general administrative support to the leadership team and accounting department.

The person in this position follows the established working hours of the Schools of the Sacred Heart office and shall follow all school policies, 程序, 法规.

 

Essential duties and responsibilities

• 每日存款后.

• Process incoming mail concerning billing and invoicing.

• Communicate with clients about billing discrepancies and questions.

• Initiate collections on past-due accounts.

• 处理付款单据.

• 处理供应商发票.

• Maintain files and electronic records.

• Perform administrative tasks 根据需要.

• Update and maintain accounts database.

• Track and resolve accounting problems and discrepancies 根据需要.

• Assist with other accounting projects in the office.

• Monitor credit card charges, refunds and miscellaneous charges.

• Maintain orderly financial filing system.

• Assist with day-to-day operations of the Finance department, 包括申请, 报告生成, 预算审核, 等.

• 准备银行存款.

• Student billing to include late leavers, equestrian, music and athletic fees.

• Beginning of the year processing of all enrollment contracts for billing and mailing of statements.

 

 

required knowledge, skills, and abilities

• 2+ years’ accounting/bookkeeping experience (accounts payable preferred)

• High school diploma/GED required

• Familiarity with Microsoft Office suite and Google Docs

• Familiarity with accounting software programs

• Advanced mathematical and logical deduction skills

• Experience with customer service and client communication

• Advanced written and oral communication skills

• Excellent communication and problem-solving skills

• Intermediate to advanced 10-key skills

• Ability to create and edit Excel spreadsheets

• Prepare and fact-check invoices before sending them to customers

• Obtain approval to satisfy vendor statements

• Prepare, fulfill and distribute checks

• Request and process W-9 forms from new vendors

• Prepare and gain approval for POs

• Scan, file and log accounting documents

• Typing speed minimum 50 WPM

• Proficiency with Windows operating system

• Availability for overtime 根据需要 for special events

 

job conditions and physical demands

 

The following are representative of the physical capabilities to be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Ability to push, pull, lift and carry items up to 30 pounds.

• While performing duties of this job, employee is required to sit, 站, 弯曲, 说话, 听到, 掌握, reach and perform repetitive motions of the fingers, 手和手腕.

• May be called upon to perform work/attend meetings at times other than noted above, when necessary

 

I under站 that the above statements are intended to describe the general nature and level of work required of this position.  This is not meant to be an exhaustive list of all responsibilities, duties, and skills required.

 

Persons with disabilities may receive reasonable accommodations for performing the essential duties.

 

Duties and responsibilities are subject to change as the needs and requirements of the office change.